Word Processor Mail Merge — Important Questions

6

Step 1: The Mail Merge Wizard guides you through the whole process. Step 2: It has exactly 6 steps to complete the mail merge. Step 3: The steps are: Select document type, Select starting document, Select recipients, Write your letter, Preview your letters, and Complete the merge. Step 4: Options like 4, 5, or 8 are incorrect — the wizard clearly shows '6 steps' at the bottom of the task pane. Step 5: So the correct answer is 6.

Select document type

Step 1: The Mail Merge Wizard has 6 steps in a specific order. Step 2: The very first step is 'Select document type', where you choose what kind of document you want to create — such as Letters, Emails, etc. Step 3: 'Select recipients' is Step 3, not the first. Step 4: 'Write your letter' is Step 4. 'Complete the merge' is the last step (Step 6). Step 5: Always remember — you must first tell MS Word what type of document you are creating.

Type a new list

Step 1: Step 3 of the wizard is called 'Select recipients'. Step 2: Here, you have three choices for where your recipient data comes from. Step 3: If you want to create a completely new list yourself, you choose 'Type a new list'. Step 4: 'Use an existing list' is for when you already have a saved data file. 'Select from Outlook contacts' uses your email address book. Step 5: 'Start from a template' is not an option in Step 3 — it belongs to Step 2. So 'Type a new list' is correct.

It allows you to add or delete field names in the address list

Step 1: When you open the 'New Address List' window, you see various field names like First Name, Last Name, City, etc. Step 2: You may not need all these fields. Step 3: Clicking 'Customize Columns' opens the 'Customize Address List' window where you can add new fields or delete unwanted ones. Step 4: For example, if you only need First Name and City, you can delete all other fields. Step 5: Saving, printing, and merging are different actions done at different stages. So the correct answer is that it lets you add or delete field names.