Writing Skills: Letter Writing

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Letter-writing is an important channel of communication between people who are geographically distant from one another. It is a skill that must be developed because clear, polite, and well-organized l…

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Letters are of two types: formal and informal. Formal letters are used for official business and information, while informal letters are personal letters written to friends and family.

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Formal letters are used to write to public bodies or agencies for civic requirements, such as requesting a certificate or informing a change of address. They are also used for official communication a…

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A formal letter usually includes the sender’s name and address, date, addressee’s name and address, salutation, subject line, content in two or three paragraphs, complimentary close, and signature. Th…

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A subject line is placed just above the salutation for quick reference to the subject. It helps the reader understand the purpose of the letter immediately.

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Salutation is the mode of addressing a person. It depends on the relationship with the addressee, such as 'Dear Sir/Madam' for a stranger, or 'Dear Sujata' for a semi-formal personal relationship.

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'Dear Sir/Madam' is used when writing to a total stranger whom the writer does not know at all. It is a formal salutation for an unknown addressee.

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This salutation is used in a formal relationship when the writer knows the addressee’s title and surname but does not know the person personally. An example is 'Dear Dr Sinha'.