Formatting Documents

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Formatting means changing the appearance of text and paragraphs to make a document clear and attractive. It includes font face, font size, font style, alignment, spacing, indentation, lists, borders, …

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A font family is a group of related typefaces such as Times New Roman or Ariel. It decides the overall look of letters in the text.

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Font size is measured in points. One point is 1/72 of an inch. For paragraphs of text, 10 or 12 point size is best.

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Bold, italicize, and underline are font style attributes. They change the emphasis or weight of text without changing the words themselves.

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The text alignment options are Left, Center, Right, and Justified. By default, text in Word is left aligned.

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Format Painter copies formatting such as font face, size, and style from one text selection to another without applying each setting manually. It is located on the Home tab under the Clipboard area.

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The Clipboard is an area of memory where cut or copied text is stored. It holds the last 12 elements that were cut or copied, and those items can be viewed from the Home tab Clipboard area.

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CTRL+X cuts text to the Clipboard, CTRL+C copies text to the Clipboard, and CTRL+V pastes text from the Clipboard.