Mail Merge

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Mail Merge is used to create personalized documents for many people at once. It helps in sending letters, labels, and envelopes with changing details such as names and addresses while keeping the main…

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Mail Merge requires three types of documents: Main Document, Data Source, and Merge Document. The main document stays the same, the data source contains changing information, and the merge document is…

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The main document is the personalized document such as a standard letter, envelope, or mailing label. It contains the text and graphics that stay the same in every copy, such as the return address and…

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A data source is a file that contains names, addresses, or other information that changes in each copy of a mail-merge document. For example, it may contain a list of student names and addresses for l…

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The merge document is the third document produced when the main document is merged with the data source. It can be viewed on screen, printed directly, or saved for later printing.

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Mail Merge combines a main document with a data source. The fixed text remains the same, while merge fields are replaced with actual data such as names, cities, and addresses.

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A merge field is a placeholder placed in the main document. During merging, it is replaced with actual information from the data source, such as a city name or a recipient’s address.

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The Mailings tab contains the tools needed for Mail Merge. Its subtasks include Create, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish & Merge.