Formal Letter
ICSE · Class 9 · English Language - Archer
Flashcards for Formal Letter — ICSE Class 9 English Language - Archer. Quick Q&A cards covering key concepts, definitions, and formulas.
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See them allWhat is a formal letter and when is it used?
Answer
A formal letter is written to individuals in official capacity like principals, government officials, managers, or companies. It uses rigid structure and formal language. It is used to: express concer…
What are the two acceptable formats for formal letters?
Answer
1. Box Type Format - addresses are written in rectangular boxes 2. Traditional Format - addresses written in standard paragraph style You may choose any one format but avoid mixing the two formats in …
How should the sender's address be written in a formal letter?
Answer
The sender's address should be: - Spelt out in full (no abbreviations) - Include proper punctuation with commas - PIN code is optional - Example: 'Mahatma Gandhi Road' ✓, NOT 'M.G. Road' ✗…
What is the correct date format for formal letters?
Answer
Date should be written in day-month-year format: - 22nd February 20xx ✓ - February 22, 20xx ✓ - Month must be spelt out in full - 'February' ✓, NOT 'Feb' ✗ - Format: 27th April 20xx…
How should the recipient's designation and address be written?
Answer
Write the complete official designation and address: - 'The Deputy Commissioner of Police' ✓ - NOT 'DCP' or 'Deputy Commissioner of Police' ✗ - 'The Principal' ✓, NOT 'Principal' ✗ - 'The Municipal Co…
What are the correct salutations for formal letters?
Answer
Use either: - 'Dear Sir' (for male recipients) - 'Dear Madam' (for female recipients) AVOID: - 'Dear Sir/Madam' ✗ - 'Dear sir' ✗ (lowercase) - 'My dear Sir' ✗ (too informal)…
What are the appropriate subscriptions for formal letters?
Answer
Common formal subscriptions: - 'Yours faithfully' ✓ - 'Yours truly' ✓ Incorrect forms: - 'Yours Faithfully' ✗ (wrong capitalization) - 'Yours sincerely' ✗ (used for known persons) Always write your fu…
What should be included in the body of a formal letter?
Answer
The body should be divided into three sections: 1. State problems/complaints, raise concerns, or make requests 2. Make suggestions or provide reasons for the request 3. Conclusion with closing stateme…
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