Formal Letter

Narendra Gandhi

The sender's name should be written as the full name without any titles or abbreviations. 'Narendra Gandhi' is correct because it includes both first name and surname in full. Option A only includes the first name which is incomplete. Option B includes the title 'Mr.' which should not be used when signing your own name. Option D uses initials which is too abbreviated for formal correspondence. The full name provides complete identification while maintaining professional standards.

I am writing to report a problem in our locality

A formal letter should begin by directly stating the purpose. 'I am writing to report a problem in our locality' immediately introduces the topic and maintains a formal tone. Option A uses an overly familiar expression inappropriate for formal writing. Option B is a casual greeting unsuitable for formal correspondence. Option D is extremely informal and inappropriate. The first sentence should point to or introduce the topic of the letter without unnecessary pleasantries or informal expressions.

Abbreviations

Abbreviations should be avoided in formal letters. The address should be spelled out in full for proper formal presentation. Option A (full spelling) is actually required, not avoided. Option B (complete address) is necessary for proper delivery and formality. Option D (PIN code) may or may not be included but is not something to avoid. Only abbreviations like 'M. G. Road' instead of 'Mahatma Gandhi Road' or 'DCP' instead of 'Deputy Commissioner of Police' should be avoided in formal writing.

Three sections

The body of a formal letter should ideally be divided into three sections: 1) stating the problems/complaints, raising concerns, or making a request, 2) making suggestions or providing reasons for the request, and 3) conclusion/closing statements. This structure ensures logical organization and complete coverage of the topic. Having fewer than three sections may leave out important elements, while having more may lead to unnecessary elaboration. The three-section format provides a clear beginning (problem statement), middle (suggestions/reasoning), and end (conclusion).