Reports and Report Writing

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A report is a written statement based on a collection of facts and opinions. It may deal with past accomplishments, present conditions, or probable future developments. It is also an organised stateme…

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Reports support planning, coordination, performance review, and control. Managers depend on them for regular information because business organisations are large and complex. Accurate reports lead to …

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A good report must have Simplicity, Clarity, Accuracy, Precision, Completeness, Relevance, Cross-reference, Objectivity, Brevity, and Reader Orientation.

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Simplicity means using simple and lucid language that is easy to understand. Literary style is unnecessary in reports, and ease of presentation is more important.

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Clarity means the report has a proper arrangement of facts, a clear purpose, definite sources of data, and clear findings and recommendations. Short paragraphs, headings, and sub-headings make the rep…

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Accuracy means the report must contain correct and unbiased information. Only accurate reports can lead to correct decisions and right actions.

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Cross-referencing means mentioning at one place in the report some other point of the report. For example, page numbers may be given in the summary so the reader can find the details quickly. It saves…

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Objectivity means recommendations and conclusions must be impartial and free from prejudice. They should be based on logical findings from investigation and analysis.